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SCHEDULING PROGRAM

Employee scheduling software is a workforce and scheduling management platform that helps owners and managers administer their hourly workers. Automating the process of creating schedules produces consistent results, manages labor costs, increases productivity, and improves workforce satisfaction. Its core function allows auto-assigning shifts, automating notifications for new schedules and shift changes, clock-in and clock-out features, timecard creation, and payroll file importation.

Creating a schedule that works well for all your employees and shift requirements is arduous and time-consuming. Small, medium and large-scale companies suffer from loss of time and resources in dealing with the confusion and potential human error when doing it manually. A cost-efficient and reliable solution for this is implementing an employee scheduling software. But first of all, what is employee scheduling software?

In this guide, we’ll provide the definition of the essential pieces of information in understanding the scheduling software in depth. The following points will be covered and discussed in details:

• Examples of employee scheduling software
• Benefits of employee scheduling software
• Types of employee scheduling software
• Features of employee scheduling software
• Buying factors to consider
• Pricing of employee scheduling software
• Potential issues
• Latest trends

Pen And Paper VS. Employee Scheduling Software

Despite decades of technological advancements and the advent of software for just about every conceivable demand, some restaurant managers still prefer using pen and paper to make their work schedules. Fair enough. That’s how things were done for a very long time, so it certainly serves its purpose.

And the good, old-fashioned pen-and-paper method does have its advantages. For starters, it doesn’t require anything more than, well, a pen and a sheet of paper. As long as you know your employees’ and your business’s needs well, this simple system still works. On top of that, it doesn’t require familiarity with any computer programs or software.

However, the pen-and-paper process is not without its drawbacks. For one thing, it’s not very conducive to rapid mass distribution. This method relies on either posting the schedule and making sure everyone sees it or producing a copy for each employee and then making sure you get it in everyone’s hand.

Another disadvantage is that pen and paper schedules aren’t the easiest to adjust after they’ve been passed around. Any changes to the schedule require another round of printing and distribution.

What about a employee scheduling software? Let’s start with the downside. As with any computer program, there’s sure to be a learning curve. It takes a little time to learn the ins-and-outs of any new system or process, and employee scheduling software is no exception.

Until you become acquainted with the software, it might feel a bit cumbersome. Using employee scheduling software also assumes that all of your employees have access to the internet and a device they can use to get online.

This might seem like an issue, but a recent study from Pew Research Center shows that 77 percent of Americans own a smartphone. Those numbers are even higher for younger people: a full 92 percent of Americans aged 18-29 own a smartphone, and the figure drops only slightly to 88 percent for Americans aged 30-49. So it’s not unfair to assume that virtually all of your employees will be able to get online easily.

Now for the advantages of a employee scheduling software. Here’s a list of the amazing things employee scheduling software does:

• Automatically saves your schedule every time you create one. So you can use a previous week’s schedule as a template and then make any necessary changes, like time-off requests, before sending out the new schedule.
• Instantaneously distributes the schedule when you send it out electronically. There’s no need to track employees down to make sure they’ve seen the new schedule. With software, the schedule is received the moment you send it.
• Allows you to make necessary adjustments quickly and easily. The updated schedule can be instantly sent out once again after the changes have been made.
• Cuts back on the amount of paper your business uses. This reduces costs and helps reduce paper waste, which is better for the environment.

Even the most basic software can provide all of these benefits. And advanced, industry-specific software can actually do much, much more. That makes it pretty clear that software trumps pen and paper, because software offers all the advantages of the pen-and-paper method, and then some. Sure, there’s a learning curve, but using employee scheduling software will save you time and money in the long run.

Increasing importance of innovation in a workplace

Running a business involves a lot of processes, like admin tasks that can take up a huge amount of your time and attention from focusing on your central and high-level operations. This may lead you to under utilize your resources or hire more employees that would cost you more in the long run.

Using a spreadsheet in plotting timelines and schedules loses 20% of a manager’s time, as per Deputy. In a year, 140 hours of their working time is spent on creating schedules manually. This is a huge chunk of time that can be allocated to other high priority tasks. Moreover, employees who don’t have a well-structured schedule admit to wasting 50% of their time at work. Coming into work without being aware of the tasks that need to be done drops their productivity.

The good news is that we now have technical solutions to address these bottlenecks and improve your whole team’s efficiency and productivity. Employee scheduling software solves common issues like shift demand swings, scheduling changes, and employee no-shows. According to an Aberdeen Group study, employees are 6 times more satisfied with their work when they are given the ability to manage their own schedule in real time. This can impact your employee’s morale and performance. It also helps reduce unplanned overtime costs up to 4% while worker productivity increases up to 12%.